DESTINATION COORDINATION
"I wish we could just pack you in our suitcase!"
Well... you CAN!
Ok, not really. I'd prefer a seat in the plane. BUT, I am available for destination weddings!
This service is available for all Colorado-based couples planning to get married out of state. The hardest part of getting married out of state is meeting vendors for the first time on your wedding day. But when you hire me, you are greeted by a friendly face upon arrival! We spend the months leading up to your wedding day building a strong relationship as we do all of our planning meetings in person, in Colorado. I will help you finalize all of your plans with your other vendors, help you figure out logistics like how to get all of your items to the wedding, and manage all of the details on your wedding day on location!
AYA PRODUCTIONS
FOUR MONTHS PRIOR | unlimited phone and email assistance starting four months prior to your wedding to help you finalize all your details
PLANNING MEETINGS | in person planning meetings so you can fully hand off this event to us and so that I can get to know you better!
VENDOR CONFIRMATIONS | starting the two months prior to your wedding, I become the main point of contact for all of your contracted vendors and perform all final confirmations with them. I will ensure that we have a smooth plan and we iron out all the details. This is vital step especially when we are planning from out of state.
TIMELINE | we will create a full, in-depth event timeline that will be sent to you and all of your other vendors
WALK THROUGH | typically held the month before the wedding with your venue to discuss layout and timeline and finalize all of the details. A virtual walk through is included and in-person walk throughs can be scheduled for extra travel fees.
CEREMONY REHEARSAL | coordination at your ceremony rehearsal the day before your wedding, including timing everyone down the aisle, cuing music, etc.
UP TO 12 HOURS OF DAY-OF MANAGEMENT | we are with you from set-up to tear down managing vendors, setting all of your personal decor, running your timeline, putting out any fires, and making sure you are happy and relaxed
NEXT MORNING CHECK OUT | we will check out with your venue the night of or the next morning to make sure everything is set for you to head off on your honeymoon!
Price for travel coordination typically ranges from $3,850 to $4,150 (including all travel fees) depending on location and needs of the event.
This INCLUDES roundtrip airfare, hotels for 3 nights, and meals. Anything needed beyond this is an additional fee.
DISCOUNTS ARE OFFERED FOR THE FOLLOWING 2023 and 2024 WEDDING LOCATIONS:
Hawaii (including Mauna Kea Hotel as pictured above)
New England (Connecticut, Rhode Island, Massachusetts, New Hampshire, Vermont)
Chicago
I hired Jillian for Day-Of-Coordination services and I feel that I got much more than that. Jillian took countless emails (and eventually texts) from me to hear me out on ideas, give me guidance, and helped me stick to my vision (and budget!) . . . My now husband's response to paying this additional cost was resistance at first, but after our first meeting with Jillian he was blown away by her organization and felt that we were in the best hands.
- Jordan, married at The Manor House, Littleton, Colorado
Where to even start.. I could not have gotten through our wedding without Jillian! She was kind, professional, caring and attentive through the entire process. I told myself I could do it all, but I would've been a mess trying to coordinate everything, especially with a rain delay before our ceremony. That day, my mom, friends and other family didn't have to worry about a thing, which was priceless!
- Hannah, married at Blackstone Rivers Ranch, Idaho Springs, Colorado
[Jillian] was truly everywhere and nowhere at the same time: taking care of everything, running the timeline, making last minute decisions when necessary, and generally making sure nothing went wrong. All while being warm and available and impressing all of our family and friends.
- Wynne, married at Meadow Creek Lodge & Event Center in Pine, Colorado